Data Synchronization
Data synchronization is the process of ensuring that data across two
systems is consistent both in an instant and over time. Data
synchronization can take a number of forms including data synchronization
of applications, data synchronization of files, personal digital assistant
synchronization, and even public key server data synchronization. Many
people use data synchronization every day when they "hot sync" their
phone or PDA. For businesses the two most frequent uses of data
synchronization are in ensuring consistent data between two separate
systems and in the adoption of what is known as Global data synchronization
or GDS.
Data Synchronization and Global Data Synchronization
Traditional data synchronization in the enterprise typically involves
ensuring that data elements between two systems remains consistent. This
form of data synchronization can be found in maintaining complete and
accurate data between employee computers and corporate email systems
or in moving data between ERP and CRM systems to ensure consistency
and completeness of records between the two systems. In this
latter example the synchronization is moving specific records after
comparing equivalent fields to ensure the two systems are consistent
or "in synch." This form of synchronization typically
employes extract transform and load tools (ETL) and other sophisticated
data movement tools to automate and optimize the process.
Unordered Data Synchronization
Global data synchronization on the other hand is an internet-based,
interconnected network of interoperable data pools and a global registry
(known as the GS1 Global Registry) that enable large companies around
the world to exchange supply chain data with their trading partners
using a global product classification. This form of data synchronization
is specifically used in managing supply chains and is heavily used by
distribution and logistics operations that need to ensure that their
product data is consistently up to date with their vendors and customers. Through
this form of data synchronization two or more parties can ensure that
when a vendor changes part configurations (for example), their customer
is updated to the new configurations nearly instantaneously, ensuring
a smooth and consistent supply chain free of errors.
Data Synchronization and the Small and Mid-Sized Business
Whether your business will need to pursue either of these forms of
synchronization really depends on several factors. The second
form is far easier to determine, since the application
of data synchronization to ensure a consistent supply
chain is a very specific, very vertical application. If you need
to comply with such requirements you will most likely find out very
quickly. Fortunately
for companies that need this form of synchronization
there are purpose-specific tools that make the process easier. Enabling
a business synchronization of the first type is a bigger dilemma. Most
small and mid-sized businesses use synchronization every day without
realizing it in some form; but the process of actually
planning for and enabling a system to system synchronization is one
that requires careful thought, planning and investigation.
Selecting your Data Synchronization Partner
Once you have made a decision to embark on the path of data synchronization,
there are a few key aspects in selecting your data synchronization
tools. First you should ensure that you are talking to a data
synchronization provider that address a company of your size. There
are many data synchronization tools on the market and ensuring your
provider is focused on companies like yours is a key first step. Second,
you should consider whether you will be performing the data synchronization
yourself or through outsourcing. Once again, selecting the right
vendor might mean having access to a company that can help you with
both aspects of data synchronization. Finally you should consider
support. With data synchronization tools it's especially critical
to ensure the company you are dealing with can help you overcome problems
and questions. |
